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Brown and Cream Image Depicting a Typewriter With The Wording ‘How To Guide’ Typed On Paper. Image Credit: Category Vintage Typewriter.

Preparedness for Everyone: Ensuring Your Affairs Are in Order

It’s easy to overlook the importance of being prepared for the inevitable. While it’s common for CEOs, entrepreneurs, and the disabled to have meticulous plans in place for their eventual passing, it is equally crucial for the general public to be just as organized. Death is a part of life, and having a clear plan can significantly ease the burden on your loved ones during an already difficult time.

The Importance of a Contact Spreadsheet Or Address Book

One of the most practical steps you can take is to maintain a comprehensive spreadsheet of important contact numbers. This should include:

  • Insurance Companies: Ensure you list all relevant details and contact numbers for your business, home, life, pet, and car insurance. Knowing whom to call and what policies are in place can expedite claims and provide financial support swiftly.
  • Utility Companies: Record the contact information and account details for all utility providers, including energy, water, and telecommunications. This will help your family manage or close accounts efficiently, preventing unnecessary charges.

Last Will and Testament

Drafting a last will and testament is not just for the elderly or the wealthy. Regardless of your age or financial status, having a will ensures that your wishes are respected and your assets are distributed according to your preferences. Without a will, your estate may be subjected to a lengthy and complicated probate process, adding stress to your loved ones during their time of grief.

The Benefits of Organization

Being organized extends beyond just having a will and a contact spreadsheet. Consider these additional steps:

  • Digital Accounts: Keep a secure list of all your online accounts, including social media, email, and any financial accounts, with instructions on how to access them. This can help in closing accounts or transferring them as needed.
  • Medical Information: Maintain a record of your medical history and any ongoing treatments. This can be invaluable for healthcare decisions if you become incapacitated.
  • Funeral Preferences: Document any specific wishes you have regarding your funeral or memorial service. This can relieve your family from making difficult decisions during an emotionally charged time.

Helping Your Family

Taking these steps to organize your affairs isn’t just about preparing for the worst; it’s about providing peace of mind for your family. When everything is in order, your loved ones can focus on grieving and supporting each other rather than getting entangled in bureaucratic red tape.

Essential Contacts Checklist for Your Preparedness Spreadsheet

Creating a comprehensive spreadsheet of important contacts is vital in organizing your affairs.

Below is a checklist of 40 essential contacts to include: (Contact Name/Company Name, Phone Number, Email Address, Social Media Accounts, Pages, and Websites) For The UK:

  1. Next of Kin
  2. Primary Care Physician
  3. Specialists (e.g., Cardiologist, Oncologist, Neurologist)
  4. Emergency Contact
  5. Executor of Will
  6. Attorney/Solicitor
  7. Financial Advisor
  8. Accountant/Tax Advisor
  9. Life Insurance Company
  10. Home Insurance Company
  11. Car Insurance Company
  12. Health Insurance Provider
  13. Pet Insurance Provide
  14. Mortgage Provider
  15. Landlord/Property Management
  16. Banking Institution
  17. Investment Accounts
  18. Pension/Retirement Fund Providers
  19. Utility Companies (Electricity, Gas, Water)
  20. Telecommunication Providers (Internet, Cable, Landline, Mobile/Cellphone)
  21. Funeral Home/Service Provide
  22. Website Designer/Developer
  23. Website Hosting Provider/Domain Name Host (List All The Domain Names)
  24. Clients (for Freelancers or Business Owners)
  25. HMRC (Her Majesty’s Revenue and Customs)
  26. Local Council
  27. DWP (Department for Work and Pensions
  28. PIP (Personal Independence Payments)
  29. Universal Credit
  30. Marketing Agency
  31. Content Writers/Copywriters
  32. Social Media Manager
  33. Social Media Accounts (Login Details
  34. IT Support Provider
  35. Payroll Service Provider
  36. HR Consult
  37. Business Partners/Associates
  38. Suppliers/Vendors
  39. Account Managers for Key Services
  40. Professional Organizations/Memberships

    Having this information readily accessible in a well-organized spreadsheet will make it significantly easier for your loved ones to manage your affairs in the event of your passing. This simple but powerful tool ensures that critical details are at their fingertips when they need them most.


    Death is a universal reality, and being prepared is a kindness you can offer to those you leave behind. By keeping a detailed spreadsheet of essential contacts, having a clear will, and maintaining organized records, you can ensure that your affairs are managed smoothly and according to your wishes. It’s never too early to start planning, and the peace of mind it brings is invaluable for you and your family.

    Keeping a copy of the spreadsheet or address book, alongside a last will and testament with clear instructions in a readily accessible place is a critical step in ensuring your affairs are handled smoothly. Designate a specific location, such as a secure drawer or a safe, where these documents can be easily found by your loved ones. Additionally, maintaining a digital copy of the spreadsheet on your desktop, backed up in a secure cloud storage, ensures that this vital information is always within reach. This dual approach not only provides immediate access to your important contacts and instructions but also protects against loss or damage to physical documents, ultimately easing the burden on your family and helping them efficiently manage your affairs during a challenging time.